What are the professional conference companies? How to choose the right meeting venue?

Publish Date：2019-04-18

What are the professional conference companies? How to choose the right meeting venue?

The conference venue is one of the basic hardware of a conference. A venue with a high degree of matching with the conference will undoubtedly add a lot to the conference itself. It is very important for a well-known conference company to choose a conference venue that can satisfy the conference organizers and attendees. How do you choose to face a large number of venues? The Jiuzhou Conference Planning Company has 20 years of conference planning experience as a conference. The planning and execution of the event, Jiu Zhou has a lot of experience in the selection of conference venues, each time providing or recommending to the venue that the organizer is satisfied with.

1. List the list to choose from

A list of meeting places must be produced, and all important conditions required by the meeting must be indicated on the list. If the design of the list is reasonable, it indicates that the conditions of the hotel are good or bad, which will greatly facilitate the comparison and selection of various places.

2. Choose the right type of venue

Choosing the right venue for the conference must be based on the availability of the conference resources and the procedures of the conference, the expected number of participants, the background of the participants, and the most important goals, objectives, and preferences of the participants. The Jiuzhou meeting plan provides professional conference planning and execution services. The company usually finds the corresponding meeting place according to the following criteria:

A. By type

1) Business Hotel:

This type of hotel is designed to be both externally designed and internally refurbished, as well as advanced communication tools and commercial venues suitable for conferences (with specific business floors), which generally reflect the high efficiency and speed of modern business. The hotel can accommodate small meetings and large conferences. It has one or more function rooms, 24 hours a day, and has strong service capabilities. There are also many Chinese and Western restaurants, various shops, gyms and swimming pools. And other facilities.

2) Resort Hotel:

These hotels are generally built in tourist resorts or seaside conference companies. The exterior design, garden planning and interior decoration fully reflect the local characteristics and integrate leisure and entertainment. At the same time, with the development of the society, the resort hotels can also provide corresponding conference facilities, food and various activities that represent local and seasonal characteristics, which will greatly facilitate the conference units.

B. By location

1) Located in the city center:

When choosing a hotel in the city centre, consider the distance between the hotel and the airport (including whether the traffic is crowded). If the participants are from the country or the region, it is wise to choose such a hotel. Conference planners generally prefer to choose a city center hotel in an ideal city with facilities and functions, so that the attendant's family members have a lot of activities to do.

2) Located in the suburbs:

This type of hotel is popular for attendees who are locally reachable by car.

3. Matching the type of meeting with the venue

The Jiuzhou Conference Planning Company is good at in-depth analysis of event organizers and provides the most suitable events and conference venues.

The best environment for conducting training events is an adult education facility that provides specialized staff and specialized facilities (training points for the company's professional training centers or resorts).

Research and development conferences need an environment that is conducive to meditation and inspiration (training centers or other quiet places are best suited).

Significant awards and commendation meetings must be graded and fascinating. The purpose of the conference is to reward outstanding performance.

For trade fairs and new product exhibitions, it is necessary to choose a place with an exhibition hall, and also require that the transportation to several cities in the venue must be convenient.

4. On-site visit attention

Before considering a site visit, check to see if you have the prerequisites:

The quoting party accepts and agrees with the matters in the meeting name list;

The bidder should be the better one in the post-list;

The terms of the contract formulated by the bidder are basically accepted.

5. Visit the site for a site visit

Jiuzhou Conference Planning Company Meeting Activities The company gave the following five tips for visiting the site:

1) Meet people who can make decisions. This will facilitate the resolution of possible trading problems in the future;

2) Whenever possible, be sure to visit on the date suggested by the other party. It is best not to visit when the hotel is full, as this will result in a direct cost to the hotel;

3) Do not visit the hotel again for personal reasons; do not accompany your family members;

4) Think about whether it is an ordinary guest to check the hotel's reception status or to inform the hotel in advance as a VIP to check how the hotel receives VIPs;

5) Consider another hotel as an “alternative”.

Website：/EN/

Free Hotline: 400-819-1976 

Mobile: +8613911354921