What should you pay attention to in meeting planning?

Publish Date：2019-04-23

A company will not only hold meetings at the end of the year. During the year, companies will hold different meetings, large and small, and the preparatory work will be carried out before the start of the meeting, such as the purpose of the meeting, the theme of the meeting, the meeting time, the meeting place, etc. Not only large conferences need to be planned, but also small conferences need to be planned, and a preparatory group needs to be established. However, the small and medium-sized conferences are different from the large-scale conferences. Next, follow the planning of the Jiuzhou Conference to see what aspects of the small and medium-sized conferences need to pay attention to.

First, the placement of the guest name tag

The current popular round table is so that guests can be distinguished from the primary and secondary. If you happen to have a round table conference, then you have to choose a long conference table. The long conference table must be arranged in order. This is very important. The general conference organizer should be sitting in the right front, the guest's main character sitting opposite, and so on. Of course, it can also be flexibly controlled, and it is necessary to help the guests to speak and enhance the atmosphere of the meeting.

Second, the arrangement of flowers and fruits

Place flowers and fruits on the tabletop to add a touch of light to the meeting room.

If you arrive early, you must do a good job at reception. You can't let the guests feel cold. You can send a meeting information to each participant. When the guests arrived, they told the staff at the venue to pour tea.

Third, the projection and sounding equipment in advance layout debugging

The sound reinforcement equipment should be debugged 1 hour before the meeting, and the projection screen should try not to block the theme curtain or banner in the conference room.

Fourth, the host should enhance the atmosphere of the meeting

The moderator should use various methods to make the meeting closely follow the theme, enhance the atmosphere of the meeting, and let each participant participate in it to achieve the desired results.

V. Formulating conference discipline

Before the meeting enters the venue, remind participants to turn the phone to vibrate or shut down before entering the venue to avoid disturbing the order of the meeting.

Sixth, make a good meeting record

Record the main points and details of the meeting in detail, and prepare the meeting minutes so that an objective meeting evaluation can be made after the meeting. Play a supporting role, responsible for accurately recording the main points of the meeting and issuing meeting minutes, and finally confirming the executor and completion time.

Jiuzhou planning group, after more than 20 years development with 100,000 successful cases, professionally concentrates on the planning of all kinds events,like launch ceremony, completion ceremony, signing ceremony , foundation stone laying ceremony, opening ceremony and so on.Jiuzhou planning international chain is a high-end transnational planning company.

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