How to choose a professional conference planning company?

Publish Date：2019-04-23

In recent years, there have been a large number of large-scale domestic conference activities, and the exhibition conference industry has flourished. The quality of conference planning and execution is difficult to guarantee. The on-site emergencies are frequent and loopholes are common. Choosing a suitable conference service company is an important guarantee for a meeting. So how can we ensure the smooth implementation of an event?

Before doing a professional activity, you need to have a comprehensive activity implementation plan and an activity execution manual. These two documents will clarify the direction and manner of execution of the activity and all the details of the implementation of the event. Of course, when you go to the site to prepare, you will find that the plan will never catch up with the change. This is the time to test the professional level of the staff.

When the event is set up and the event is prepared, pay attention to three parts: customer, site, and internal coordination.

First of all, the customer part of the problem stems from constant new ideas and modifications. Whether it is text or hardware construction, the customer will always have better ideas on the spot, so the staff needs to be highly responsive and try to satisfy the customer. Demand, no matter how difficult the situation is, we must try our best to find a solution. All things that need to be identified must be identified by the customer's party. If necessary, such as additional items and most modifications, a confirmation letter must be signed with the customer.

Secondly, we must coordinate and communicate more with the venue. We must do our utmost to make the venue fully cooperate with this event, including time, site layout, and event adjustment.

Finally, internal coordination, this part is a standard that reflects the professionalism of an activity executive team. There must be a clear on-site division of labor on the eve of the event, to ensure that information communication is seamless, and tacit understanding. Before the official start of the event, at least three coordination preparatory meetings will be held. The president will need to adjust the status quo of each module. The focus is on the materials, construction and activity processes. It is necessary to ensure that the materials and construction are all in place as planned, and that there is no need to check them repeatedly. At least 2 full formal rehearsals should be held before the event to ensure smooth and error-free activity.

Jiuzhou planning group, after more than 20 years development with 100,000 successful cases, professionally concentrates on the planning of all kinds events,like launch ceremony, completion ceremony, signing ceremony , foundation stone laying ceremony, opening ceremony and so on.Jiuzhou planning international chain is a high-end transnational planning company.

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